Function Room Hire

Our function rooms are ideal for conferences, meetings, workshops, wedding receptions, birthday parties and many other celebrations

The Venue

  • Large free car park
  • * Flipcharts & Pens – Projector & screen – Free Wi-Fi – PA System
  • * Professional Video Conference Facilities available to hire
  • Spacious rooms with plenty of natural light/Black-out blinds
  • Heating and air-conditioning
  • Beautiful views across the landscaped courtyards, farm and surrounding countryside
  • Disabled access, toilets and lift to the 1st floor.
  • Access to the Craft Village and Tiptree Tea Rooms.
    * Available for Weekday Meetings & Conferences only

Meetings & Conferences

Half Day Hire (9am to 1pm or 1pm to 5pm) – Full Day Hire (9am to 5pm)
Extra hours can be arranged at time of booking.

All of the above plus:
Jugs of Water
Teas & Coffees (weekday meetings only)

The function rooms can be set up for theatre, boardroom, classroom or café style, simply ask at the time of booking.  A non refundable deposit of 50% is required.

Parties, Wedding Receptions & Baby Showers

The Function Rooms are not just for meetings, they are great for parties, weddings and baby showers as well.

Parties and events **
12pm to 6pm – 1pm to 8pm – 1pm to 10pm – 5pm to Midnight – 12pm to Midnight – 9am to Midnight
Children’s Parties **
9am to 1pm – 1pm to 5pm

Extra hours can be arranged when booking.  A non refundable deposit of 50% is required.

Catering facilities are available by arrangement with  Tiptree Tea Rooms.

For costs and more information please Click Here or please fill out the enquiry form below.

Remember to visit some of the Studios in The Village for ideas on themes and decorations etc – The Village 

** There are no kitchen or bar facilities in the function rooms.

Please read the terms and conditions.

  • Terms and Conditions
    1. A booking will be confirmed on receipt of a non refundable deposit, which is to be 50% of the total room hire charge.
    2. All deposits are non-refundable.
    3. An indication of numbers is required before booking, capacity depends on which room is booked.
    4. The Management reserve the right to amend its published prices by giving a minimum of 3 months’ notice.
    5. Hirer must arrange their own food and drink.
    6. Please note that the function rooms do not have any kitchen or bar facilities.
    7. The conference equipment/items in the function room must not be used, any damages will be charged to the hirer.
    8. No equipment is to be used that produces any smoke or heat as this will set off the fire alarms.
    9. The Management accepts no responsibility for any valuables or other personal property left unattended in the Function Rooms.
    10. The event organizer must leave the site secure, as per instruction on the day.
    11. All noise and music must be kept to a reasonable level, all music must be stopped by 11pm and room vacated by 12 midnight.
    12. No alcohol must be sold on site.
    13. The Functions Rooms must be left in a clean & tidy condition at the end of your event. The cost of any clearing/cleaning will be charged to the hirer.
    14. Please remember when booking the time for the room that you include the time required for setting up the room/decorating etc and clearing away afterwards.
    15. All rubbish MUST be removed off site (taken home) when you leave, no rubbish to be left on the premises.
    16. You must not attach/pin/stick/tie anything to the walls, ceiling, doors, windows etc as this causes damage.
    17. Damage to the Function Rooms and contents, walls, ceiling, flooring, equipment, soft furnishings, carpets, building or plants caused by guests at an event will be charged at cost to the person booking the function.
    18. Children must not be allowed to run around outside of the function rooms, all children must be supervised.
    19. There must be no smoking inside the function rooms or outside on the balcony area, there are cigarette bins located in the courtyard downstairs.
    20. Decorations/signs are not to be put up anywhere outside of the function rooms.
    21. The courtyard is not to be used by guests unless they are using the smoking bins, any drinks etc. taken downstairs MUST be taken back to the room, any items left in the courtyard that have to be cleared up by our staff will be chargeable to the hirer.
    22. The courtyard is not to be used before 6pm.
    23. All parking must be in the Main Barleylands car park, you will be given a code.
    24. The full balance will be due one month before the event takes place or due date stated at time of booking.
    25. You are liable for 50% of the balance payment if cancelled under a month before the hire date, the full payment is due if under two weeks.
    26. You must inform us in advance if the disabled lifts will be required during your event.
    27. For parties, we require a refundable litter/damage deposit, which will be returned after the event as long as the room is left clean & tidy and there are no damages.
    28. Your refundable litter damage deposit will not be returned if the above rules are not adhered to.
    29. You will be responsible for all health & safety of your guests during your event, it is your responsibility to do a risk assessment, have a First Aider on site, and that you nominate someone to deal with any emergencies during your event and that they know where the fire exits are or nearest exits before the event starts.
    30. Due to Covid, if the government guidelines change and you have paid your non refundable deposit and the event is cancelled we will be unable to return the deposit, but this can be transferred to another date, any balance payments made will be refunded, or held for another date.
    31. If you do not pay your balance by the due date your event could be cancelled.

     

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